Karriere

Office Assistant (f/m/x) United Arab Emirates

Office Assistant (f/m/x) United Arab Emirates

Hauff-Technik® is one of the leading European manufacturers of absolutely tight cable and pipe penetrations. With our in-depth knowledge of the respective market requirements, we always think in terms of practicable solutions that benefit our target groups and are tailored to their needs. To enable us to pass on the decades of experience of our Hauff-Technik Group, we constantly need new specialists who think in terms of solutions and always keep an eye on efficiency. Become an efficient solution builder and apply now

Your tasks:

Answering and directing phone calls, ensuring inquiries are efficiently routed
Coordinating with the back office to ensure smooth workflow and operations
Handling correspondence, including emails, letters, and expired documents, ensuring timely responses and follow-ups
Maintaining organized filing systems, both physical and digital, for easy retrieval of documents
Organizing office supplies, managing inventory, and ensuring a consistent stock of necessary items
Ensuring the office environment is tidy, presentable, and conducive to productivity
Accurately processing offers and orders, ensuring data is entered into systems promptly and correctly
Assisting in document preparation, proofreading, and ensuring all paperwork meets company standards
Handling basic invoicing, billing, and generating expense reports for office-related expenditures
Following up with customers regarding payment statuses and assisting in resolving any discrepancies
Coordinating with the sales team to ensure timely sending of offers and quotations to customers
Providing administrative assistance to various departments, ensuring smooth interdepartmental communication and task execution
Performing any other administrative or office-related tasks as required by the operation manager or team, ensuring flexibility and adaptability in meeting business needs
This role requires an organized, detail-oriented individual with strong communication skills and the ability to multitask efficiently in a fast-paced environment

Your skills:

Degree or Diploma in business administration or any related field. Additional education or certification in office administration is a plus
Proven experience in an administrative role or similar position is preferredStrong organizational skills with the ability to multitask and prioritize tasks effectively

What we offer:

Competitive compensation package with performance-based incentives.
Opportunities for career growth and professional development.
A dynamic and collaborative work environment focused on innovation and customer success.

Contact

You will work in a motivated team and receive comprehensive induction training. Take the opportunity and send us a complete application (including references and salary expectations) via our online portal to the attention of Ms. Nathalie Plaschyk.
We look forward to hearing from you!

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